1. Introduction

In these Terms and Conditions, “Esse Quam Videri”, “Esse Quam”, “we”, “our”, or “us” refers to Esse Quam Videri, a company limited by guarantee registered in Ghana.

By accessing and using essequam.org (the “Website”), you agree to be bound by these Terms and Conditions and our Privacy Policy. If you do not agree with any part of these Terms, you must discontinue use of the Website immediately.

You agree not to use the Website for any unlawful purpose and to comply with all applicable laws and regulations. You must not use the Website in any manner that may impair its performance, corrupt its content, compromise its security, or reduce its overall functionality. You agree not to attempt to gain unauthorised access to secured areas or sensitive information.

You accept full responsibility for any claim, expense, liability, loss, or cost (including legal fees) incurred by us as a result of your breach of these Terms.

2. Modifications

We reserve the right to amend or update these Terms at any time without prior notice. Continued use of the Website following any changes constitutes acceptance of the revised Terms. Users are encouraged to review this page periodically.

We may modify, suspend, or remove any part of the Website without notice and without liability.

3. Limitation of Liability

To the fullest extent permitted by law, Esse Quam Videri shall not be liable for any indirect, incidental, special, or consequential damages, including loss of business, revenue, profits, or data arising from your use of the Website.

Nothing in these Terms excludes liability for death or personal injury resulting from negligence, fraud, or any liability that cannot be excluded under applicable law.

4. Intellectual Property

All intellectual property rights in the Website, including trademarks, trade names, logos, designs, content, structure, and functionality, remain the property of Esse Quam Videri.

You may not copy, reproduce, distribute, transmit, modify, display, or exploit any material from the Website for commercial purposes without prior written consent.

5. Disclaimers

The content on this Website is provided for general information purposes only and does not constitute professional, financial, legal, or other advice.

All information is provided on an “as is” basis without warranties of any kind, express or implied, including accuracy, fitness for purpose, compatibility, or security.

We do not guarantee uninterrupted access to the Website or that it will be error-free or secure.

6. Third-Party Links

The Website may contain links to third-party websites. We do not control or endorse these websites and accept no responsibility or liability for their content, policies, or practices.

7. Severability

If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

8. Governing Law

These Terms are governed by the laws of Ghana. By using this Website, you agree to submit to the exclusive jurisdiction of the courts of Ghana.

PRIVACY POLICY

1. Introduction

Esse Quam Videri is committed to protecting your privacy and safeguarding your personal information.

We are a non-governmental organisation registered in Ghana as a company limited by guarantee. We operate charitable and social impact programmes in the areas of General Wellbeing, Economic Empowerment, Environment, and Technological Advancement.

This Privacy Policy explains how we collect, use, store, and protect your information.

2. Information We Collect

Depending on your interaction with us, we may collect:

• Full name

• Contact details (email, phone number, postal address)

• Date of birth

• Records of correspondence

• Education and employment background

• Donation history and financial details (where applicable)

• Photographs, video, or audio recordings

• Equal opportunities data

• Health or safeguarding information (where required)

• Criminal record information (where required for compliance or safeguarding)

3. Sensitive Personal Data

We only collect sensitive personal data where:

• You have provided explicit consent; or

• We are legally permitted or required to do so for safeguarding or compliance purposes.

4. How We Use Your Information

We may use your information to:

• Process volunteer or employment applications

• Administer programmes and events

• Process donations

• Provide requested information

• Communicate updates about our programmes and initiatives

• Send volunteering opportunities

• Conduct surveys and improve services

• Manage communication preferences

• Comply with legal and regulatory obligations

5. Legal Basis for Processing

We process personal data based on:

• Your consent

• Contractual necessity

• Legitimate interests

• Legal obligations

Where processing is based on consent, you may withdraw consent at any time.

6. Where We Collect Information From

We collect information:

• Directly from you (forms, applications, donations, event registration)

• Through our Website

• Through social media platforms

• From publicly available sources

• Through analytics tools (such as Google Analytics)

7. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, and reporting requirements.

You may request deletion or correction of your data at any time, subject to legal obligations.

8. Data Sharing

We do not sell personal information.

We may share information:

• With regulatory authorities if legally required

• With service providers assisting in programme delivery

• For compliance checks (e.g., sanctions screening)

Where data is transferred internationally, we ensure appropriate safeguards are in place in accordance with applicable data protection laws, including where relevant, the General Data Protection Regulation (GDPR).

9. Data Security

We implement appropriate technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, or destruction.

If you believe your information has been compromised, please contact us immediately.

10. Your Rights

Subject to applicable law, you may have the right to:

• Access your personal data

• Request correction or deletion

• Restrict processing

• Object to marketing communications

• Withdraw consent

• Request data portability

To exercise your rights, contact us at hello@essequam.org.

COOKIE POLICY

1. What Are Cookies?

Cookies are small text files placed on your device when you visit a website. They help improve functionality and performance and provide insight into how the Website is used.

2. How We Use Cookies

We use cookies to:

• Improve website functionality

• Analyse website traffic

• Monitor marketing performance

• Enhance user experience

Where required by law, we will request your consent before placing non-essential cookies on your device.

3. Types of Cookies

We use:

• Session cookies

• Persistent cookies

• First-party cookies

• Third-party cookies

Some third-party providers may allow you to manage their cookies independently.

4. Managing Cookies

You may disable cookies through your browser settings. Please note that disabling cookies may affect the functionality of certain parts of the Website.

For general guidance, visit www.aboutcookies.org.

CONTACT INFORMATION

For general enquiries or to manage communication preferences:

Email: hello@essequam.org
Phone: +233 302 950 68

For data protection enquiries:
Email: hello@essequam.org